Minutes Secretary

As the largest voluntary youth organisation on the Isle of Wight with around 1,000 young people and 400 adult leaders and supporters and a registered charity with a financial turnover of in excess of £100,000 our Minutes Secretary helps ensure that we maintain good governance.

The operation of Isle of Wight Scouts is overseen by a County Executive with a mixture of uniformed and non-uniformed adults and a handful of young people. We meet every other month (i.e., six times a year for two hours) and we hold an Annual General Meeting (AGM).

The Minutes Secretary takes a record of the key points of discussion at these meetings, the actions taken or required, and decisions taken.

The Minutes Secretary is also responsible for maintaining the log of actions completed and outstanding.

Skills

• Good standard of written English

• Keyboard skills • Knowledge of Microsoft Office 365 software particular, Word, Excel, and Outlook.

• Accuracy and good proof-reading skills


Details

  • Diversity and equal opportunities policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Accessibility
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Age restrictions
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Child Protection
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Complaints Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Confidentially Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • DBS check required
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Health and Safety Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Ongoing support
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Suitable for Duke of Edinburgh Award
  • Suitable for Supported Volunteering
  • Suitable for Under 16's
  • Suitable for Under 18's
  • Training provided
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Volunteer induction
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Volunteer Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Volunteers covered by insurance
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Vulnerable Adults Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Written role description
    Available on request

When can I volunteer?

Start Date: 30/04/2022

End Date: 31/08/2023

Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes Yes Yes
Afternoon Yes Yes Yes Yes Yes Yes Yes
Evening Yes Yes Yes Yes Yes Yes Yes

Availability Details

Taking account of travelling time the post requires availability of about 21 hours per year plus time spent writing up the minutes and action log at home. Executive Committee Meetings and the AGM are held at times to best suit the attendance of members.


Location

This opportunity can be carried out whilst working from home.


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