County Secretary

Our County Executive Committee plays a vital role in the running of Isle of Wight Scouts.

Executive Committees make decisions and carry out administrative tasks to ensure that the best quality Scouting can be delivered to young people in the County.

The Secretary supports the Chair of the Executive Committee to ensure the smooth functioning and sound administration of the County in accordance with the Policy, Organisation and Rules of The Scout Association.

The responsibilities of the Secretary:

1. Provide administrative support to the running of the Executive Committee.

2. Act as Secretary for the relevant Scout Council.

3. Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.

4. Taking accurate and accessible minutes of Executive Committee meetings.

6. Distributing agendas, minutes and supporting documents for Executive Committee meetings.

7. Maintaining accurate records for the administration of the County; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.

8. Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.

9. Communicating with the Executive Committee and Isle of Wight Scout Council.

10. Support the completion of the Annual Census return.

11. Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting.

General Executive Committee Responsibilities:

12. To be a full and active participant in Executive Committee meetings and activities.

13. To uphold the responsibilities of an Executive Committee as outlined in The Scout Association’s Policy Organisation and Rules.

14. Willingness and eligibility to act as a Charity Trustee for the County.

15. Contribute to the strategic aims and future development of the County.

Skills

Strong organisational skills

Strong communication skills

Ability to work as part of a team

Able to think creatively and solve problems

Good IT skills

Ability to summarise information for different audiences

Willing to speak one’s mind and listen to the views of others.

Able to maintain independent and objective judgement


Details

  • Diversity and equal opportunities policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Accessibility
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Age restrictions
  • Child Protection
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Complaints Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Confidentially Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • DBS check required
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Ex Offenders
    Will depend on offence and guidance of Scout Association and Charity Commission (who is allowed to be Trustees).
  • Expenses reimbursed
    Reasonable expenses can be claimed.
  • Health and Safety Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Ongoing support
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Suitable for Duke of Edinburgh Award
  • Suitable for Supported Volunteering
  • Suitable for Under 16's
  • Training provided
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Volunteer Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Volunteers covered by insurance
    More info at https://www.scouts.org.uk/volunteer/volunteering-with-scouts/
  • Vulnerable Adults Policy
    More info at https://www.scouts.org.uk/about-us/policy/
  • Written role description
    More info at https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/role-descriptions/executive-committee-roles/

When can I volunteer?

Start Date: 04/05/2022

End Date: 31/08/2023

Mon Tue Wed Thu Fri Sat Sun
Morning No No No No No No No
Afternoon No No No No No No No
Evening No No No No No No No

Availability Details

Most activity is undertaken from home but there are 6 two hour Executive Committee meetings - i.e. alternate months - and the Annual General Meeting (AGM). Subject to discussion with individuals there may be other occaisional ad-hoc meetings.


Location

This opportunity has no specific location.


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